Privacy policy

PRIVACY STATEMENT

This is a document in accordance with the EU’s General Data Protection Regulation (679/2016) for members of Tampereen Insinöörit ry, other stakeholders and website users.

1. Register holder

2. Contact person

Contact person: Terhi Viianen

Address: Otavalankatu 9 A 3, 33100 Tampere

Email: terhi.viianen(at)tampereeninsinoorit.org

Phone: 045 223 9933.

3. Event management and feedback register 


The register handles the information of persons who have registered for events organized by the Association, persons who have purchased event-related services from the Association, and persons who have answered surveys made by the Association.

4. Purpose of use of personal data and register 


Personal data may be processed for the following purposes:

  • organizations’ events and services,
  • communication related to events,
  • delivery of the member magazine and other materials,
  • payment tracking, as well as
  • The association’s internal statistics and development of operations.

5. Personal data to be processed and grounds for processing 


The register may contain the following personal data (processing grounds: contract created in connection with registration or purchase, consent of the person):

  • name information
  • address information
  • telephone number
  • email address
  • other possible additional information for event registrations (e.g. membership number, dining wishes)
  • orders made from the online store and related payment information

Data processing may also be based on other statutory rights or obligations of the Association (e.g. accounting law). The association does not use personal data for automatic decision-making.

6. Regular sources of information 


In principle, personal data is collected only from the person themself with their own consent (e.g. on paper, by e-mail, by telephone, orally or using a technical form). In addition, in connection with filling out technical forms, using the online store service and electronic communication, technical identification or log data is generated, which may contain personal data.

7. Protection of personal data and information security 


Electronically processed personal data is protected and stored in a system and access to it is limited to only those persons who need the data in question to perform their work duties. The persons in question have personal usernames and passwords at their disposal. In possible manual material (e.g. participant lists), the amount of personal data is minimized and the material is processed carefully. 

The log data of filling out technical forms, using the online store service, and electronic communication are processed, for example, by suppliers of online services or other information systems who, based on their tasks, have a valid and legal basis for using them. Log data can be used e.g. to investigate disturbances or abuses, and they are protected by appropriate means.

 Persons processing personal data on behalf of the Association have a duty of confidentiality, e.g. pursuant to Section 35 of the Data Protection Act.

8. Regular transfers and transfers of personal data

9. Personal data retention period 


10. Rights of the data subject

Right of inspection

The registrant has the right to check whether the Association processes their data, what information about them the Association’s personal register. If the register contains incorrect, unnecessary, incomplete or outdated personal information in terms of the purpose of the processing, this information can be corrected, deleted or supplemented by notifying the Association.

Right of deletion

The registered person has the right to demand the deletion of their personal data. However, not all data may be deleted upon request. Requests for the deletion of personal data are processed and an assessment is made as to whether the data deletion is justified. If the storage of data is justified, e.g. by law, personal data can be stored for that purpose as long as necessary.

Right to object and prohibition of direct marketing

The registered person has the right at any time to withdraw their consent to the processing of data, to object to the processing of their data or to prohibit the processing of data concerning him for direct advertising, distance sales and other direct marketing as well as market and opinion research.

Right of appeal

The registered person has the right to file a complaint with the supervisory authority about the way in which their personal data is processed. The complaint is made directly to the competent authority, which in Finland is the Data Protection Commissioner.

11. Contacts 


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